ToolFlow Pro
Live on the Shop Floor

Every Tool.
Every Machine.
Under Control.

ToolFlow Pro tracks tools across your entire CNC operation — from the Tool Crib to the floor — in real time. Know what's running low before it stops production.

5
User Roles
100%
Web-Based
Live
Real-Time Data
0
Apps to Install
The Problem

The Shop Floor
Has a Tool Problem

Most shops still run on paper logs, memory, and guesswork. That costs time, money, and jobs.

No One Knows What's Low
Tool Crib runs out of a critical insert mid-shift. Nobody knew it was low. The machine stops. The job is late.
Broken Tools Go Unreported
An operator breaks a tool, swaps it, and moves on. No record. The same failure happens again next week on the same machine.
No Job Cost Visibility
At the end of the job you have no idea how many tools were used, broken, or scrapped. Your margins are a guess.
No Role Separation
Operators see what managers see. Crib staff can't easily track what came back from the floor. Everyone works in the same spreadsheet.
Resharpening Is Invisible
Tools sent out for resharpening fall off the radar. No one knows how many are out, when they come back, or if they were lost.
Paper Logs Don't Scale
Binders, whiteboards, and spreadsheets can't keep up with a multi-machine operation. Data is always out of date by the time someone reads it.
What ToolFlow Does

Built for Every Corner
of the Shop Floor

From the Tool Crib to the operator's machine — every role has exactly what they need, and nothing they don't.

Automatic Stock Alerts
When a tool hits the low-stock threshold or goes to zero, the Tool Room is alerted automatically. No one has to go check. No production stops from a surprise shortage.
Tool Crib
Real-Time Tool Reports
Operators report broken or damaged tools from their phone — machine number, tool ID, failure reason, and exact location on the machine. Crib sees it instantly.
Operator
Tool Inspection Workflow
Setup reviews incoming broken tools, marks them as scrap or return to crib, and the system updates inventory automatically. No paperwork, no double entry.
Setup
Job Cost Tracking
Every tool used, broken, or scrapped is logged against a job. At the end, the manager sees the exact tool cost per job — no guessing on margins.
Manager
Floor Returns
Operators and Setup can return tools from the floor directly to the Tool Crib through the app. The crib knows what's coming back before it arrives.
Floor
Resharpening Tracking
Track every tool sent out for resharpening — who sent it, when, and when it came back. Nothing falls off the radar between the shop and the sharpening vendor.
Setup / Crib
Repeated Failure Detection
ToolFlow automatically flags when the same tool fails on the same machine for the same reason more than once. Catch a machine or process issue before it becomes a production problem.
Auto-Detection
Monthly Analytics
Managers select any month and see tool usage trends, breakage rates, and costs over time. All the data that used to live in no one's spreadsheet — now in one view.
Manager
Floor Jobs View
Every active job across every machine is visible in one place. Setup assigns jobs, Crib sees what tools are running where, and operators see their current work order.
All Roles
Automatic Alerts

The Tool Room Knows
Before It's a Problem

When a tool hits the low-stock threshold, ToolFlow alerts the Tool Room automatically — no one has to go check the bin, count the inserts, or send a message. The system handles it.

Live threshold monitoring
Every transaction updates inventory in real time. The moment a tool crosses the threshold, the alert fires.
Tool Room gets the alert directly
No middleman. Crib staff see low-stock and out-of-stock tools flagged on their dashboard the moment they happen.
Dismiss when handled
Crib staff dismiss alerts once they've restocked or acknowledged. Clean dashboard, no noise.
Tool Crib — Live Inventory Status
CCMT 09T304 Insert
0 left
OUT OF STOCK
3/8" End Mill 4-Flute
3 left
LOW STOCK
WNMG 080408 Insert
2 left
LOW STOCK
1/2" Drill Bit HSS
18 left
OK
TNMG 160408 Insert
24 left
OK
Tool Room alerted — 2 items need reorder
Access Control

Five Roles.
One System.

Every person on the floor sees exactly what their job requires — nothing more, nothing less. No training required.

Role
What They See
Operator
Report tool issues, view floor jobs on their machine, return tools to crib
Setup
Inspect incoming tools, manage floor jobs, send tools for resharpening, floor returns
Tool Crib
Live dashboard with low/out-of-stock alerts, restock inventory, track all floor returns and active jobs
Manager
Monthly analytics, tool cost per job, floor jobs overview, employee tracking
Admin
Full access — machines, jobs, reports, employees, inventory, system-wide control
How It Works

From Tool Failure
to Resolution

A broken tool goes from the floor to the Tool Crib and back — tracked every step of the way.

01
Operator Reports
Operator reports broken tool from any device. Machine, tool ID, failure reason, location.
02
Crib Gets Alert
Tool Crib sees the report instantly on their dashboard. Stock levels update in real time.
03
Setup Inspects
Setup reviews the tool — scrap it, return it to crib, or send it for resharpening.
04
Inventory Updates
Every decision updates inventory automatically. If stock drops low, Tool Room is alerted.
05
Manager Reviews
Manager sees tool cost per job and monthly trends — all from analytics, no manual counting.
The Origin

Not Designed in an Office.

ToolFlow was built by someone who started at the bottom — running machines, pulling tools from the crib, dealing with broken inserts mid-shift, and watching production stop because nobody knew a critical tool was at zero.

That experience — from operator to setup to management — is what shaped every screen, every alert, and every workflow in ToolFlow. The problems it solves are not hypothetical. They are problems that were lived firsthand, on the floor, every shift.

That is the difference between a system built by someone who has been there — and software built by someone who has only heard about it.

The Tool Crib Problem
The crib runs out of a critical insert. Nobody knew it was low. The machine stops. The job is late. ToolFlow alerts Tool Crib the moment stock drops — automatically, before it becomes a problem.
The Broken Tool Problem
Operator breaks a tool, swaps it, moves on. No record. Same failure happens again next week, same machine. ToolFlow catches the pattern and flags it before it repeats a third time.
The Cost Visibility Problem
At the end of the job nobody knows how many tools were used, broken, or scrapped. Margins are a guess. ToolFlow tracks every tool against every job automatically — the data is there when the job closes.

Ready to Take Control
of Your Shop Floor?

Know exactly where every tool is, who has it, what it cost — and get alerted before you run out.

Enter ToolFlow
No install required — runs in any browser on any device